Article I. Name 

The organization shall be formally known as the Kansas Council of Academic Library Deans and Directors, hereafter referred to as KCALDD or the Council. 

Article II. Purpose 

The purpose of the Council is to provide higher education library services and resources in support of the population it serves as well as respond to initiatives and charges given to the Council by the Kansas Board of Regents and other relevant governance bodies.

Areas of focus include: 

  1. Partner on open access digital scholarship and research dissemination for higher education institutions in support of faculty research, teaching and outreach as well as undergraduate and graduate education and research. 

  1. Facilitate cooperative content development and management projects of mutual benefit, e.g., document delivery, interlibrary loan, reciprocal borrowing, preservation/conservation and collection development. 

  1. Create and implement an information literacy curriculum in support of student recruitment and retention and to support an informed citizenry. 

  1. Negotiate, license, and disseminate  information on electronic resources on behalf of Council members. 

Article III. Membership and Voting 

Council membership is composed of libraries from all accredited North Central Association-Higher Learning Commission institutions in Kansas. Other libraries in Kansas may petition for membership to the Council and be accepted with a two-thirds vote of the Council. Each member library will have one official voting representative to the Council, normally the library’s dean/director or designated proxy. There will be no membership fee. Individual libraries participate in the council and its activities at their discretion and as resources permit. The State Library of Kansas will be an ex-officio member.

Election of officers will occur in late spring with the term of office beginning the following July 1st. Voting will take place by electronic ballot.

 Article IV: Organization and Governance 

Executive Committee 

The Executive Committee is responsible for overseeing Council governance including appointing standing committee chairs,establishing ad hoc committees, convening meetings, and carrying out other duties as determined by the Council. It shall consist of four officers (chair, vice-chair/chair-elect, immediate past chair, and secretary) Three of the officer positions—chair, vice-chair/chair-elect, and immediate past chair—shall continuously rotate among three constituency groups: the regents’ university libraries, two-year college libraries, and private academic libraries. The rotating positions shall serve consecutive two-year terms as vice-chair/chair-elect, chair, and past chair. In addition, a secretary will be elected at-large by the Council to a two-year term of service.

The ExecutiveCommittee chair shall serve as presiding officer of the Council and will, in consultation with the Committee, establish agendas; organize and convene meetings; represent the organization to other groups; and coordinate the work of all standing and ad hoc committees. If the chair is absent or unable to serve, the vice-chair shall perform the chair’s duties. The secretary will take and distribute minutes of the Executive Committee and the Council and maintain a roster of members. The past-chair will produce an annual report documenting activities during their term as chair.

If the chair resigns, the vice-chair/chair-elect becomes chair for the remainder of the term and will then serve the term for which he/she was elected and an election for new vice-chair/chair-elect will be held.

Shared Governance and Decision Making 

On issues or decisions requiring action, consensus-based decision making will be employed. Each constituency group (regents, private, and two-year) will agree on their position and it will be presented to the Council by a constituent designee. 

Article IV: Standing and Ad Hoc Committees 

There shall be the following standing committees:

  1. Digital Scholarship (for example, assessing and sharing publishing technologies/platforms for access, distribution, preservation, etc. of intellectual assets generated by Kansas higher education institutions).

  2. Special Projects (for example, exploring shared access to online catalogs)

  3. Instructional Initiatives (for example, developing a common core of information literacy modules for use across all institutions).

  4. Collections and Resource Sharing (for example, assessing and recommending consortial purchases and licensesDigital Scholarship (for example, assessing and sharing publishing technologies/platforms for access, distribution, preservation, etc. of intellectual assets generated by Kansas higher education institutions) 

The Executive Committee will draft charges for all standing and ad hoc committees, and charges will be approved by the Council. Each member library's dean or director may nominate a member of their staff or himself/herself to any single standing committee by informing the Executive Committee secretary. The executive committee is responsible for committee membership approval. Appointments will keep in mind the diversity of organizations in the membership and individual expertise and skills. Each standing committee will agree to operational procedures and submit quarterly reports to the ExecutiveCommittee and Council detailing their progress towards meeting the committee’s charge. The failure of a standing committee to fulfill its assignment as charged may be sufficient cause of reconstituting the committee or revising the charge. Member library deans and directors may nominate their library faculty and staff members for appointment on committees.

Ad hoc committees for bylaws revision, nominations, and other periodic activities shall be appointedby the ExecutiveCommittee as needed.

Article VI. Meetings

The Council shall meet at least bi-annually (once a year in association with the Kansas Library Association annual meeting and once elsewhere) with the place, time, and date announced well in advance. These meetings may take place physically and/or virtually.

The Executive Committee shall meet quarterly with place, time, and date announced well in advance. These meetings may take place physically and/or virtually.

Other meetings may be called at the discretion of the ExecutiveCommittee or by a two-thirds vote of the Council.

 Article VII. Cooperative Agreements

 All cooperative agreements made by KCALDD are done on behalf of member libraries. Participation in any specific cooperative agreement is not required for membership. Cooperative agreements requiring a financial commitment from members such as the licensing of electronic resources may be coordinated through a fiscal agent. Fiscal agency will be evaluated on a regular basis by the Collections and Resource Sharing Committee.

Article VIII. Amendments 

Periodic review of the bylaws will be conducted by an ad hoc committee appointed by the Executive Committee. Any changes to the bylaws must be approved by two-thirds of the membership with at least 30 days’ prior notice given before a vote. A revised and approved version of the bylaws will be shared with all members. 

Article IX. Dissolution 

The organization may be dissolved upon recommendation of the Executive Committee or by petition signed by 20 Council Membersand approved by three-fourths of the membership. Any assets shall revert to member libraries after payment of all liabilities.

Article X. Parliamentary Authority 

The latest edition of Robert’s Rules of Order, New Revised, shall serve as the parliamentary for the Council and Executive Committee in all areas not in conflict with these bylaws.



LG 3/5/2014

MA Revision 1: approved by membership 5/23/2016